Scheduling Zoom Meetings Using the Outlook Add-In

Overview

You can quickly schedule a Zoom meeting through Outlook if you download Zoom's free Outlook add-in.

Once you download the add-in, the Zoom Meeting buttons appear in your Outlook toolbar. Use the Zoom buttons to schedule and send Zoom meeting requests through Outlook.

1. Open Outlook and click Zoom's Schedule a Meeting button.

Open Outlook and click Zoom's Schedule a Meeting button to schedule a Zoom meeting in Outlook

2. Configure your Zoom meeting settings.

Configure the Zoom meeting settings and click the Save button

3. Edit the meeting invitation to include title, required and optional attendees, date/time, etc., and click the Send button when done.

Note: The meeting appears in the host's and attendees' Outlook calendars. Simply double-click the meeting in your Outlook calendar to access the meeting link to join the Zoom meeting.

In Title field, enter meeting title. In Required field, add meeting guests. Adjust meeting date and time. In the body of the meeting message, type additional information. The Zoom meeting link will appear in the meeting message. Click Send to send meeting invitation.

Procedures

Get the Zoom add-in for the desktop version of Outlook:

Where to Download Zoom Plug-In for Outlook (Desktop Version)

How to Schedule Meetings with Zoom Plug-In for Outlook (Desktop Version)

Get the Zoom add-in for the web (online) version of Outlook: